Privacy Policy – Careers & Recruiting

Effective: January 2025 

1. Introduction

TAK Broadband ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you apply for positions with our organization.

2. Information We Collect

Personal Information You Provide

When you apply for a position, we may collect:

• Contact Information: Name, email address, phone number, mailing address
• Professional Information: Resume, cover letter, work history, education, skills, certifications, references
• Application Data: Position applied for, salary expectations, availability, work authorization status
• Demographic Information: Information for diversity and inclusion reporting (provided voluntarily)
• Communication Records: Messages exchanged during the recruitment process

Information from Third Parties

• Background Checks: Criminal history, employment verification, education verification (with your      consent)
• Reference Checks: Information provided by your professional references

3. How We Use Your Information

We use your information for the following purposes:

Recruitment and Hiring

• Processing and evaluating job applications
• Conducting interviews and assessments
• Verifying qualifications and employment history
• Making hiring decisions
• Communicating about application status

Legal and Compliance

• Complying with employment laws and regulations
• Maintaining records as required by law
• Conducting background checks, where permitted
• Equal opportunity monitoring and reporting

Business Operations

• Improving our recruitment processes
• Analyzing hiring trends and effectiveness
• Building talent pipelines for future opportunities

4. Legal Basis for Processing 

Where applicable, we process your personal information based on:

• Legitimate Interest: Recruitment, hiring, and business operations
• Consent: Background checks, optional demographic surveys, marketing communications
• Legal Obligation: Compliance with employment and anti-discrimination laws
• Performance: Employment-related activities for hired candidates

5. Information Sharing and Disclosure

We may share your information with:

Internal Teams

• Human Resources personnel
• Hiring managers and interview panel members
• Legal and compliance teams
• IT security personnel

External Service Providers

• Background check companies
• Applicant tracking system providers
• Legal counsel and consultants

Legal Requirements

• Government agencies when required by law
• Law enforcement in response to valid legal requests
• Courts and regulatory bodies as necessary

We do not sell your personal information to third parties.

6. Data Retention

We retain your information for the following periods:

• Successful Candidates: Throughout employment and as required by law thereafter
• Unsuccessful Candidates: 24 months from application date or as required by law
• Talent Pipeline: With your consent, we may retain your information for future opportunities
• Legal Requirements: Longer periods may apply based on local employment laws

You may request removal from our talent pipeline at any time.

7. Your Privacy Rights

Depending on your location, you may have the following rights:

Access and Portability

• Request copies of your personal information
• Receive your data in a portable format

Correction and Updates

• Update or correct inaccurate information
• Complete incomplete personal data

Deletion and Restriction

• Request deletion of your personal information
• Restrict certain processing activities

Objection and Withdrawal

• Object to processing based on legitimate interests
• Withdraw consent where processing is based on consent

Additional Rights (Where Applicable)

• Right not to be subject to automated decision-making
• Right to lodge complaints with supervisory authorities

To exercise these rights, contact us at [privacy email address}.

8. Data Security

We implement appropriate technical and organizational security measures:

• Access Controls: Role-based access to personal information
• Regular Audits: Security assessments and vulnerability testing
• Staff Training: Privacy and security training for personnel

9. Third-Party Links

Our careers site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any information.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of material changes by:

• Posting the updated policy on our careers website
• Providing notice as required by applicable law

11. Contact Information

For questions about this Privacy Policy or our privacy practices, contact us at:

Company: TAK Broadband 

Address: 4401 S Technology Drive, Sioux Falls, SD 57106

Email: info@takbroadband.com 

Phone: (800) 356-7320

12. Jurisdiction-Specific Information

California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

Categories of Personal Information We Collect

• Identifiers: Name, email, phone number, address, IP address
• Professional Information: Employment history, education, skills, qualifications
• Commercial Information: Salary expectations, benefits preferences
• Internet Activity: Website usage, application interactions
• Demographic Information: Age, gender, ethnicity (voluntarily provided)
• Sensitive Personal Information: Background check results, references

Business Purposes for Collection

• Recruitment and hiring processes
• Legal compliance and record-keeping
• Security and fraud prevention
• Internal research and analytics

Sources of Information

• Directly from you (applications, communications)
• Automatically from website usage
• Third parties (background check providers, references)
• Public sources (professional social media profiles)

Your California Privacy Rights

• Right to Know: Request details about personal information collected, used, or shared
• Right to Delete: Request deletion of personal information (subject to legal exceptions)
• Right to Correct: Request correction of inaccurate personal information
• Right to Opt-Out: Opt-out of sale or sharing of personal information
• Right to Limit: Limit use of sensitive personal information
• Right to Non-Discrimination: Not be discriminated against for exercising privacy rights

How to Exercise Your Rights

Submit requests via:

Mail: TAK Broadband, 4401 S Technology Drive, Sioux Falls, SD 57106

Email: info@takbroadband.com

Phone: (800) 356-7320

We will verify your identity before processing requests and respond within 45 days (extendable by 45 days if needed).

Sale and Sharing Disclosure

We do not sell personal information for monetary consideration. We may share information with service providers for business purposes as described in this policy.

Retention Periods

Personal information is retained as described in Section 6, typically 12-24 months for unsuccessful candidates and throughout employment plus required retention periods for successful candidates.