Effective Date: June 30th, 2025 (v1)

Job Applicant Privacy Policy Details 

Cogent People Inc. is committed to safeguarding the privacy of individuals who apply for roles within the company. We ensure that all candidate data is handled responsibly and in compliance with applicable laws. 

 

What We Collect 

We collect information such as your name, contact details, resume, cover letter, employment history, responses to application questions, interview notes, and scheduling or technical data (e.g., IP address). 

 

How We Use It 

Your data is used only for recruitment-related purposes, including evaluating your application, scheduling interviews, communicating with you, conducting background checks (if applicable), and improving our hiring process. 

 

Who We Share It With 

Candidate data is shared only with authorized hiring teams and trusted third-party providers who support our recruitment efforts (e.g., applicant tracking systems, interview scheduling platforms, background check agencies). We may disclose personal information to governmental authorities or courts in response to subpoenas, court orders, or other legal processes necessary to comply with statutory, regulatory, and other legal obligations. 

 

Data Retention 

We retain candidate information only as long as needed for recruitment or legal compliance. You may request deletion of your data at any time. 

 

Your Rights Depending on your jurisdiction, you may have the right to access, correct, or delete your personal information, or to withdraw consent. 

 

Security Measures 

We use appropriate technical and organizational safeguards to protect candidate data from unauthorized access, disclosure, or misuse. 

 

Policy Compliance 

Responsible Team: People & Culture, supported by IT/Data Security 

How Compliance Is Verified: Regular audits of recruitment systems and vendor compliance reviews 

Non-Compliance: Any breach of this policy will be reviewed by leadership and may result in disciplinary action or restricted system access. 

Changes to This Notice 

We reserve the right to update or modify this Notice at any time. Any changes will be posted on our Careerr page and where appropriate, we will notify you via email. The effective date of the current version will be clearly stated at the top of the Notice.