Privacy Policy for Job Applicants

At CompIQ, we value your privacy and are committed to protecting the personal information you provide during the hiring process. This Privacy Policy explains how we collect, use, store, and share your personal information when you apply for a position with us through external job postings or other recruitment channels.

 

1. Information We Collect

We may collect the following types of personal information from you during the hiring process:

• Contact Information: Name, email address, phone number, and mailing address.
• Application Materials: Resume/CV, cover letter, portfolio, or other documents you submit.
• Professional Information: Employment history, education, skills, certifications, and references.
• Application Details: Job preferences, salary expectations, and responses to application questions.
• Interview Information:  Notes, assessments, or feedback from interviews or evaluations.
• Background Information (where permitted by law): Background checks, reference checks, or verification of qualifications.
• Technical Information: IP address, browser type, or device information if you apply through our online portal.
• Voluntary Disclosures: Information you choose to share, such as demographic details for equal opportunity monitoring (optional and anonymized where required).

2. How We Collect Your Information

We collect your personal information through:

• Direct submissions via job applications, forms, or emails.
• External job boards or recruitment platforms (e.g., LinkedIn, Indeed).
• Interviews, assessments, or communications during the hiring process.
• Third-party services (e.g., background check providers or reference contacts), where applicable and permitted.
• Automated tools, such as cookies or analytics, when you interact with our career website.

3. How We Use Your Information

We use your personal information to:

• Process and evaluate your job application.
• Communicate with you about your application status, interviews, or job offers.
• Assess your qualifications, skills, and suitability for the role.
• Conduct reference or background checks (where applicable and permitted by law).
• Comply with legal obligations, such as equal opportunity reporting or immigration requirements.
• Improve our recruitment processes, including analyzing application trends (in anonymized form).

4. Who We Share Your Information With

We may share your personal information with:

• Internal Teams: Hiring managers, Talent Acquisition staff, and interviewers involved in the recruitment process.
• Service Providers: Third-party vendors who assist with recruitment, such as applicant tracking systems, background check providers, or video interview platforms. These providers are contractually obligated to protect your data.
• Legal Authorities: When required by law, regulation, or legal process (e.g., to comply with immigration or employment laws).
• Affiliates: If the role involves collaboration with CompIQ subsidiaries or partners, as necessary.

We do not sell your personal information or share it with third parties for marketing purposes.

5. Legal Basis for Processing

We process your personal information based on:

• Your consent (e.g., when you submit your application).
• Our legitimate interest in evaluating candidates and filling job openings.
• Compliance with legal obligations (e.g., verifying work eligibility).
• Steps necessary to enter into a potential employment contract with you.

6. How We Protect Your Information

We implement appropriate technical and organizational measures to safeguard your personal information, including:

• Encryption of data transmitted through our online platforms.
• Access controls to limit who can view your information.
• Regular security assessments of our systems and vendors.

7. How Long We Keep Your Information

We retain your personal information for as long as necessary to:

• Complete the hiring process for the position you applied for.
• Consider you for future opportunities (if you consent to this).
• Comply with legal or regulatory requirements (e.g., recordkeeping obligations).

Typically, we retain applicant data for 12 months after the hiring process ends, unless you request deletion or applicable law requires otherwise. If you are hired, relevant information may be transferred to your employee file.

8. Your Rights

Depending on your location and applicable laws, you may have the right to:

• Access the personal information we hold about you.
• Correct inaccurate or incomplete information.
• Request deletion of your information (subject to legal obligations).
• Object to or restrict certain processing of your information.
• Withdraw consent (where processing is based on consent).
• Receive your data in a portable format (data portability).

To exercise these rights, contact us at PeopleOps@compiq.com.  We will respond within the timeframes required by law (typically 30 days).

9. International Data Transfers

If you apply from outside the United States, your information may be transferred to another location where we or our service providers operate. We ensure appropriate safeguards, such as standard contractual clauses, are in place to protect your data during these transfers.

10. Third-Party Platforms

If you apply through external job boards or social media platforms, their privacy policies govern their collection and use of your data. We encourage you to review those policies before submitting your application.

11. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will be posted on our career website with the effective date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact:

CompIQ Solutions, LLC
PeopleOps@compiq.com

We are committed to addressing your inquiries promptly.

 

Effective Date: April 14, 2025