Privacy Policy for Recruiting 

Effective Date: May 1, 2025

ACOS Enterprises, LLC is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, store, and disclose personal data through our recruiting process, as well as our Paylocity recruiting module 

  

1. Information We Collect

When you use the Recruiting Module, we may collect the following types of personal information:

  • Contact      Information (e.g., name, email address, phone number)
  • Employment      Information (e.g., resume/CV, employment history, skills, references)
  • Education      Information (e.g., degrees earned, institutions attended)
  • Assessment      Data (e.g., interview notes, test results, qualifications)
  • Voluntary      Information (e.g., demographic data if you choose to disclose it)
  • System      Data (e.g., IP address, device information, application timestamps)

  

2. How We Use Your Information

We use your personal data to:

  • Evaluate      your application for employment or contract opportunities
  • Communicate      with you during the hiring process
  • Schedule      interviews and assessments
  • Verify      qualifications and conduct background checks (where applicable)
  • Maintain      applicant records for future opportunities (with your consent)
  • Ensure      compliance with legal and regulatory requirements

  

3. Legal Basis for Processing

We process your personal information based on one or more of the following:

  • Your      consent
  • Our      legitimate interest in hiring qualified personnel
  • Compliance      with a legal obligation
  • Performance      of a contract or steps taken at your request before entering a contract

  

4. Sharing and Disclosure

We may share your personal data with:

  • Internal      HR and hiring teams
  • Background      check and assessment providers
  • Applicant      tracking systems and service providers who process data on our behalf
  • Government      authorities or law enforcement, where required by law

We do not sell your personal information.

  

5. Data Retention

We retain your information only as long as necessary for the purposes outlined in this policy or as required by law. If your application is unsuccessful, we may retain your information for a limited time to consider you for future roles (subject to your consent).

  

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.

  

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

1. Right to Rectification

You have the right to request that we correct or update inaccurate or incomplete personal information.

2. Right to Deletion (Right to Be Forgotten)

You may request the deletion of your personal data when it is no longer needed for recruitment purposes or if you withdraw your consent (unless we are required by law to retain it).

3. Right to Restrict Processing

In certain situations, you can ask us to stop processing your information — for example, if you contest the accuracy or object to the purpose of processing.

4. Right to Withdraw Consent

If we rely on your consent to process your personal data, you can withdraw that consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

You may have additional rights under the terms of your jurisdiction.

If you have any questions, please reach out to our Human Resources Team.

ACOS Enterprises, LLC 

2555 Marconi Dr

Alpharetta, GA 30005

HR.GEORG@swagelok.com

678-624-0949